Adding files and categorizing them makes it easy for both the internal team and customers to see the most recent information and streamline communication.

Consider the types of updates

  1. Update a production milestone to confirm production began, shipping is on schedule, or the order shipped.
  2. Add files/documents throughout production to provide clarity during the process.

Listed below is a guide of recommended materials to include in each production stage.

Order Drafted

  • Timeline from suppliers including Artwork due date, PO due date, Production Start Date, Production End Date
  • Sampling tracking numbers

Purchase Order Confirmation

  • Invoice
  • Finalized specification drawing
  • Updated production and ship dates
  • Wire transfer confirmation
  • Golden sample tracking numbers

Production - Ready to Begin

  • Photos of machines
  • First Article Inspect (FAI) documentation (PDF, Doc)
  • Golden Sample
  • Quality packaging requirement
  • Confirmation of raw material receipt¬†
  • Locked time on the production schedule

Production - During

  • Production Data (i.e. yield rates by day)
  • Photo/video of production steps
  • Quality certification reports

Ship Date Confirmation

  • Production photos
  • Packing list
  • Outgoing inspection report
  • Container Load Plan
  • Balance invoice (if applicable)

Order Shipped Confirmation

  • Bill of Lading
  • Shipping summary
  • Pallet photo
  • Certificate of compliance

Updates are ideally recommended to occur anywhere from every 2-7 days to keep customer informed - the customer will be able to login to Anvyl and see these updates at anytime. 

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